How Careful Are You When You Share?

All day, every day we share information. We do it on Twitter, we do it on Facebook, we do it on Slack. We do it everywhere. But have you ever wondered how careful you are with file sharing security?

I’d like to tell you two stories.

Once upon a time a client of mine, Bilbo, was excited to learn how easy it is to share his files and images on OneDrive with his clients. All was well until, one Friday at around 6pm when Bilbo cc’d me on an email. As I scanned the message, to my abject horror, I spotted the link was sharing the WHOLE OF ONEDRIVE. Yup, everything to do with Bilbo’s company was shared with their client.

The recipient was free to navigate their way around everything. Perhaps they might like to fly by Finance, make a pit stop at Current Tenders, before making their way to Image I was Meant To Receive Folder.

NO NO NO!!!

I was horrified. “Think, think, think Louise.” After I’d retrieved my jaw from the floor and felt slightly less sick, I leapt into action quicker than swooping peregrine falcon. I created a duplicate top-level folder and moved everything into it so the recipient could only see the images Bilbo had intended to share with them. Disaster averted, but only just.

I never did tell Bilbo what happened. I just sent a video How To as a reminder of, well, how to share folders or documents or images but NOT EVERYTHING!

Once upon a time I rang Frodo and asked him for Gandalf’s telephone number. Frodo asked me if I was android or iPhone (great start thought I) and then kindly whizzed over a vcf file by email. Slick.

One click and the information was embedded in my iPhone contacts… including the number for Gandalf’s “X-Wife”. It didn’t matter to me, I didn’t want to speak with the former Mrs Gandalf. But it might have mattered. It might have caused an utter shirtstorm.

All day, every day we share information. We do it on Twitter, we do it on Facebook, we do it on Slack. We do it everywhere. Sharing is caring. Share with care.